Purchasing Clerks compile requests for materials, prepare purchase orders, keep track of purchases and supplies, and handle inquiries about orders. They gather information and records to draw up purchase orders for procurement of materials and services.
hey make sure that what was purchased arrives on schedule and meets the purchaser’s specifications.
Purchasing Clerks respond to customer and supplier inquiries about order status, changes, or cancellations. They also monitor inventory, perform buying duties when necessary, and contact suppliers to schedule or expedite deliveries. They compare prices, specifications and delivery dates to assist in determine the best bid, track the status of requisitions, contracts and orders, and calculate relevant costs.
- Location: 524 Gordon Baker Road North York, ONM2H 3B4
- Salary: $14.50 to $15.50HOUR hourly for 20 to 30 hours per week
- Terms of employment: Term or contract
Part time leading to full time
10:00 to 17:00
- Start date: Starts as soon as possible
- Vacancies: 2 vacancies
or equivalent experience
Experience an asset
- Inventory Clerk Specific Skills
- Prepare requisition orders to replenish stock; Record the quantity, type and value of stock on hand using computerized or manual inventory system; Prepare inventory costs, retail pricing and profit reports
- Purchasing Clerk Specific Skills
- Verify stock availability from current inventories; Review requisition orders for accuracy; Resolve delivery and other problems with suppliers; Process purchases; Prepare purchase orders; Prepare and maintain purchasing files, reports and records; Calculate costs of orders; Set up and maintain inventory control system; Complete and process international purchase orders; Obtain price quotations from catalogues and suppliers
- Transportation/Travel Information
- Valid driver’s licence
- Work Conditions and Physical Capabilities
- Fast-paced environment; Work under pressure; Repetitive tasks; Attention to detail; Ability to distinguish between colours; Tight deadlines
- Personal Suitability
- Team player; Excellent oral communication; Excellent written communication; Client focus; Reliability; Organized
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Newcomers to Canada, Students
How to apply
Include this reference number in your application
Intended job posting audience
Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.
Prepare Purchase Orders
One of the biggest responsibilities of a purchasing clerk is preparing accurate and complete purchase orders for supplies, materials, and raw goods. Purchasing clerks work closely with specific departments by placing orders, ensuring that purchases are recorded at the time of request, and submitting these orders to get approval from the department or from the purchasing manager or buyer.
Purchasing clerks schedule incoming and outgoing shipments. A major part of this duty is preparing records to reflect when purchased items arrive and ensuring that all materials arrive. Purchasing clerks may also schedule outgoing shipments for returns or when handling purchasing for companies with multiple locations. Additionally, purchasing clerks follow up with vendors to check in on late or missing shipments or to report damaged goods.
Coordinate Vendor Activities
In many cases, purchasing clerks support vendor relations and profitability by managing vendor relations and preparing bid requests and contracts. Purchasing clerks speak directly with vendor representatives to gather pricing data, compare vendor offers for shipping rates and material prices, and maintain vendor contract information. Under the supervision of the purchasing supervisor, purchasing clerks may also evaluate vendor bids.
Maintain Purchase Records
In this role, purchasing clerks maintain detailed records of purchases, including quantities, shipping information, and costs associated with the purchase. They may provide these records to department heads to aid in budget and financial management or maintain purchasing department files to support future activities. The purchasing clerk may also submit these records to the company’s financial departments to aid in budget resolution.
Purchasing clerks also manage the company’s inventory levels to determine when new purchases are needed. In this aspect of the role, the purchasing clerk may use computerized inventory management software and also conduct visual inspections of inventory levels. Purchasing clerks use the inventory information to determine when to place replenishment orders and determine scheduled purchasing activities.