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Office Assistant needed in Canada by AJN INVESTMENT & DEVELOPMENT 2008 LTD 

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Office Assistant needed in Canada by AJN INVESTMENT & DEVELOPMENT 2008 LTD 

Office assistants perform administrative and routine clerical tasks. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.

Job brief

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

What does an office assistant do?

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed

Requirements

  • Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
  • Knowledge of “back-office” computer systems (ERP software)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office

Job details

  •  Location: Belledune, NB
  •  Salary: $20.50HOUR hourly for 35 to 40 hours per week
  •  Terms of employment: Permanent employment
    Full time
  •  Day, Overtime, Morning
  •  Start date: Starts as soon as possible
  •  Benefits: Group Insurance Benefits
  •  vacancies: 1 vacancy

Job requirements

Languages

English

Education

Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Specific Skills
Type and proofread correspondence, forms and other documents; Sort, process and verify applications, receipts and other documents; Send and receive messages; Provide general information to clients and the public; Prepare and format page presentation; Perform basic bookkeeping tasks; Locate and remove files requested; Label files according to retention and disposal schedules; Label, file and retrieve documents; Compile data, statistics and other information; Receive and forward telephone or electronic enquiries; Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases; Process incoming and outgoing mail manually or electronically; Photocopy and collate documents for distribution, mailing and filing; File material in storage area; Order office supplies and maintain inventory
Business Equipment and Computer Applications
MS Excel; MS PowerPoint; MS Windows; MS Word; MS Outlook
Area of Specialization
Reports; Forms and records
Work Setting
Manufacture
Work Conditions and Physical Capabilities
Fast-paced environment; Work under pressure; Repetitive tasks; Attention to detail; Tight deadlines
Work Location Information
Rural area
Personal Suitability
Effective interpersonal skills; Flexibility; Accurate; Excellent oral communication; Excellent written communication; Client focus; Dependability; Reliability; Organized; Adaptability; Collaborative; Analytical; Creativity; Efficiency; Energetic; Goal-oriented; Hardworking; Integrity; Positive attitude; Proactive; Quick learner; Time management
Benefits
Group Insurance Benefits

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Newcomers to Canada, Students, Veterans, Youth

How to apply

By email

hr@ajndevelopment.com

Advertised until

2021-10-05

Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

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